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SOP for Making Production Related Entries in SAP System


Standard operating procedure to make Production related entries in SAP system.

1.0  OBJECTIVE:

       To lay down the procedure for making production related entries in SAP system.

2.0  SCOPE:

       This SOP shall be applicable for operation of SAP system in production and packing department.

3.0  RESPONSIBILITY:

3.1  Execution                  :Production Pharmacist
3.2  Checking               :Production Officer & Above

4.0  ACCOUNTABILITY:

       HOD-Production / Assigned Designee

5.0  PROCEDURE:

5.1  FOR D.M. WATER CREATION IN SAP

5.1.1  The purified water is to be created in SAP system on daily basis.
5.1.2  To create purified water in the system use PB53 transaction code and enter to display initial screen.
5.1.3  Enter the movement type as 501, location as RMS and plant as XX01.
5.1.4  For purified water I.P. enter 140000201 and for purified water BP enter 140000202 as material code.
5.1.5  Enter the quantity required, production date and expiry date and save the entry.
5.1.6  Created water lot will be released for usage upto  of next day and then automatically blocked by the system.

5.2  FOR CREATION OF SEMI FINISH AND FINISH PROCESS ORDER

5.2.1  To create the process order use SB04 as transaction code.
5.2.2  In the initial screen enter the plant MRP area and SAP material code for semi finish or finish product.
5.2.3  Click on show over tree button that will expand the tree.
5.2.4  Select the material / product SAP code that is to be converted into the process ordered than select the planned order that will show creation of process order screen.
5.2.5  Do batch determination with the help of stores.
5.2.6  Check the quantity of the active materials calculated by the system.
5.2.7  Check the material availability and if required all the materials are available then save.
5.2.8  Process order number will be generated that should be noted in SAP register.
5.2.9  If the missing part list window appears then click on missing part list and check the status of missing material.
Result:  Process order will be generated.

5.3  ENTERING GOODS ISSUE FOR PROCESS ORDER

5.3.1  Goods issue to the process order should be done by stores person only along with Production person.
5.3.2  For this purpose use SP1A transaction code. Enter movement type 561 and plant asXX01.
5.3.3  Click on to order button and enter the process order number.
5.3.4  Click on Adopt+ Details button and enter.
5.3.5  For each material separate screen will appear one by one.
5.3.6  Check the quantities for each material and than save.
5.3.7  After completion of good issue operates SPR2 transaction and click on the radio button 2 in “I” tab. i.e. change the status from PR to GI.

5.4  CONFIRMING PROCESS ORDER

5.4.1  For confirming process order use transaction code /N/SISLXXXX/CORR-CORR.
5.4.2  In the initial screen enter the process order number and click the sign of clock in the left corner.
5.4.3  The phase will appear by defaults.
5.4.4  Enter “x” in final confirmation field and tick on clear reservation if the batch is completely transferred to the B.S.R.
5.4.5  Update the yield, man-hours, machine hours and admin hours used in full process.
5.4.6  After completion of confirmation operates SPR2 transaction and click on the radio button 3 in “I” tab.

5.5  GOOD RECEIPT FOR SEMI FINISH PROCESS ORDER

5.5.1  For this use the transaction code SPGO.
5.5.2  Confirm the good receipt in the first yield and order in the second yield.
5.5.3  Enter the process order number in the third field.& before SPGO process should be Check movement type (101) available on SAP system.
5.5.4  Enter technical information sheet no. in the delivery note field and the text suitability for filling in the header text and then execute.
5.5.5  Tick on material tab and check the material tab.
5.5.6  In quantity tab enter the no. of containers and check the quantity.
5.5.7  In where tab check the storage location, plant the movement type 201.
5.5.8  Check the process order number in order data tab and in the batch tab enter the manufacturing and expiry date of the product.
5.5.9  Then click on check button and post the document by clicking on post button.
5.5.10  After completion of confirmation operates SPR2 transaction and click on the radio button 4 in “I” tab.

Related: Retesting of Raw Materials Through SAP System

5.6  SHOP FLOOR RETURN OF RE-USABLE  EXCESS MATERIAL TO STORES

5.6.1  For this use transaction SP1A.
5.6.2  Enter movement type as 562, plant and the store and enter.
5.6.3  Fill the details like material code, quantity, unit of measure batch number in the screen and enter.
5.6.4  The window will pop up in which enter the process order number and enter.
5.6.5  The screen will appear in which fill the reason for returning the goods, which will available in drop down. Also enter the no. of containers and unit of measure and save.
5.6.6  This is applicable to Utilisable residue also.

5.7  ISSUE OF EXCESS MATERIAL TO PROCESS ORDER

5.7.1  For this use transaction SP1A.
5.7.2  Enter movement type as 561, plant and the store and enter.
5.7.3  Fill the details like material code, quantity, unit of measure batch no. which is to be issued to the process order of particular stage of the product and save.

6.0  ABBREVIATIONS:

6.1  SOP: Standard Operating Procedure
6.2  Q.A.: Quality Assurance
6.3  HOD: Head of The Department
Ankur Choudhary is India's first professional pharmaceutical blogger, author and founder of Pharmaceutical Guidelines, a widely-read pharmaceutical blog since 2008. Sign-up for the free email updates for your daily dose of pharmaceutical tips.
Email: .moc.enilediugamrahp@ofni Need Help: Ask Question


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