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SOP for Sampling of the Packaging Material


Standard operating procedure to sample the Packaging Material received in stores.

1.0  OBJECTIVE

       To lay down procedure for sampling of the packaging material in order to get a representative Sample of the whole lot for analysis.

2.0  SCOPE

       This procedure is applicable for various packaging materials received.

3.0  RESPONSIBILITY

3.1  Doing       Technical Assistant
3.2  Checking :  Executive/ Manager

4.0  ACCOUNTABILITY

        Head of the Department

5.0  PROCEDURE

5.1  On receipt of the packaging verification report  with sign of Store Incharge from the Packaging material store, make entry In the Sampling register for following details.   
         a)  Batch. No.
         b)  Date of receipt                              e)  Quantity received
         c)  Name of P.M.                               f)  Challan no & date
         d)  Supplier/Manufacturing name
5.2   While entering details of Physical Verification Report of all packaging material into sampling register check that name of Manufacturer is part of Approved vendor list.
In case the material is coming  for first time send the samples for qualification or trials to packing department.
5.3  If the Material is not from an approved vendor then material is not to be sampled & intimate the Quality Head.
5.4  Assign the work of sampling of the material to the Q. C. Chemist. List of authorised person attached as per Annexure III.                         
5.5  Check the details given on physical Verification Report with the Manufacturer label on the packaging  material boxes /rolls and the label affixed by the Stores on all 100 % containers.
5.6  Use sampling devices like scissors, Cutter, Knives for sampling.  
5.7  Do the sampling as per √n+1 or 5, whichever is more to open the number of boxes/rolls. Take the samples from loose box & from the container/boxes identified or received in damaged condition.
5.7.1  If any boxes/ rolls found in damaged condition intimate the Packaging material Store Incharge and QC Executive/Manager for part Qty. Rejection & part Qty. Approved.
5.8  Carry out the sampling of all P.M. as per following sampling plan for VISUAL EXAMINATION from each selected boxes of all packaging material.
5.8.1   No. OF BOX RECEIVED                                                   SAMPLE SIZE
                  Up       to       150                                                             20
                  151      to       280                                                             32
                  281      to       500                                                             50
                  501      to       1200                                                           90
                 1201     to       3200                                                          125
                 3201     to       10000                                                        200
                 10001   to       35000                                                        315
                 35001    to      150000                                                      500
                 150001  to      500000                                                      800
                 500001  to       above                                                       1250
5.9  Examine the samples visually during sampling as per attached check list
5.10  Carry out the sampling as per the list prepared as per Annexure-II for destructive tests. Destroy the remaining samples after completion of analysis & document the same.
5.11  Carry out the sampling of plain & printed aluminium foil, PVC & PVDC film in LAF bench
5.12  Provided in A/C area as per S.O.P.
5.13  Close all the boxes/ Rolls/ Bundles properly with BOPP tap after sampling, mark the “SAMPLED” stamp on all sampled boxes/rolls/Bundles.
5.14  After completion of sampling ,Release the Material for Testing in SAP.
5.15  Enter the Following details in computer for  “UNDER TEST” label.
            Batch No          :
            Plant Id             :
            Sampled by      :
            Sampled Qty    :
            Sampled Date  :
5.16  Affix Yellow coloured “UNDERTEST” label Duly  Filled & Signed, at least one label for each pellet of P.M. Consignment.  
5.17  Take the sample As per Annexure-II to the P.M.Q.C. department for further testing as per  specification.

6.0  ABBREVIATIONS

QC           = Quality Control
P.V.C       = Poly vinyl chloride
P.V.D.C   = Polyvinyl dine Chloride
No.          = Number
Dept.       = Department
&             = And
PMQC    = Packaging Material Quality Control
             = Number of boxes
P.M.        = Packaging Material
Qty          = Quantity
A.R.No.  = Analytical Report Number
BOPP      = Biaxually Oriented Poly Propylene




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